When the Coronavirus pandemic enraged in 2020, the concept of hybrid or virtual weddings became popular and the arrangements for the same came along with it. A virtual meeting platform defines a virtual wedding as a marriage ceremony that has all the invited guests join virtually via platforms like Dreamcast.
Many family members are unable to join a live wedding because of several reasons and in the same context, it is beneficial to have a virtual wedding as all the guests can join in within their comfort. As the restrictions because of the pandemic increased, the only alternate solution was virtual weddings.
Not only the host couples but many wedding venues are also preferring virtual weddings these days because it reduces the hassle of organization and serving the guests. The technical requirements need to be figured out but other than that the conduction of the wedding is very smooth. There are a few things in a virtual wedding that are a prerequisite. All of these things are mentioned below-
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THINGS A VIRTUAL WEDDING NEEDS
· Specific timelines and zones
The timezone for getting married is one of the most important considerations for every couple and a wedding conducted on an online meeting platform helps in the same. Consideration of the timezones of the guests is also important and the advantage of a virtual wedding is that the relatives and guests can attend it irrespective of their geographical locations.
Other than the timezone, the timeline also plays a major role in the format and since the virtual attention span of any guest will be lesser, the wedding should be kept short and crisp.
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· Updating virtually
If there is a notice for the change of dates or any other necessary communication, all of it should be informed via social media. A wedding website is recommended by the virtual event platform and for every guest that RSVPs, it is recommended to share all the details of the wedding with the updates.
If the event is a hybrid one, it is also very important to keep the guests on the same page otherwise a lot of confusion is created.
· Original vendors
A virtual wedding can be combined with the couple finalizing the work with the vendors and then implementing the original style in the wedding. The couples may ask for whatever they need like asking a florist to build an installation or having the menu according to personal preference.
Another important consideration is the outfit and the bride will go for a simple outfit if the wedding is virtual. If the vendor team is finalized along with the virtual event technology, then coordination and communication with the whole team are also very important. All the technical vendors like photography, videography and the streaming teams should be in touch with each other constantly.
· Investing in technology
One of the most important aspects of a successful wedding is the technology chosen for the virtual streaming by the couple. In a virtual team meeting platform, sound quality, lighting, and a stable internet connection all of these are very important.
Having a stable and solid internet connection is something that all people expect out of a virtual wedding and ensures that the guests enjoy it to the greatest possible extent. An AV screen can also be taken for rent which helps to show the couple to all the attendees.
· A dedicated administrator
Along with choosing the right technology, it is important to facilitate the marriage process efficiently, and a dedicated professional serves as an administrator. A person can be appointed to help with the guests and can choose an appropriate feed to show and opt for a multiple camera production.
If the guests aren’t familiar with the concept of video conferencing then it is better to practice with the guests. In a hybrid wedding event, it becomes very important to understand that multiple devices will be streaming the event and thus, it is important to consider a stable internet connection for a smooth run.
· Decisive platform
Both the partners need to decide on a line for a live streaming platform and there are many benefits attached to both.
· A virtual lounge
Many virtual event solutions offer a virtual waiting room for the guests and they can join the event when the couple lets them in. This allows the atmosphere to be free and the guests to participate in the ceremony overall.
· Enhanced virtual experience
It is very important to involve an interactive activity in a virtual wedding and make the guest feel important to the ceremony. The guest can pre-record messages for the couple and it can be played while the virtual wedding is going on.
They can also feel a part of the ceremony by reading a blessing before the meal or performing, offering a toast, or delivering a speech for the couple. There are many things to be considered while hiring a professional host to facilitate the evening. Enlist the services needed and discuss with the planner how to conduct them.
· Having a dress code
It is important to ask the guests to abide by the rules or theme decided by the couple. If any updated information is unavailable, the guests should be informed about it via the website and the guests can accessorize with the dress code.
· Meals and cocktails
Bento boxes can be prepared safely with speciality cocktails, and delivery options to engage with the local vendors and is a very interactive experience that will be a sight delight to the loved ones. The virtual AGM platform also suggests having some edibles to sip and eat while the wedding is going on virtually to feel a part of the space and the decorations on the box can be the same as the theme.
· Rules
Just physically participating in a wedding does not make a good guest but even virtually participating should be as pivotal as a physical presence. The enforcement decided by the couple, like the dress code, makes the people feel like they are present in the ceremony.
· Legalizing the marriage
Even though the marriage is conducted virtually, it is important to ensure the virtual corporate meeting platform considers the marriage a legal one.
CONCLUSION
The concept of a virtual or hybrid event is gaining popularity. In the virtual town hall meeting platform, the virtual wedding is the most preferred one because of the ease with which it can be conducted. This article deals with the prerequisites for conducting a smooth virtual wedding.
